AI Notetaker for In-Person Meetings - Free Offline Recording
Updated February 2026 with improved offline processing, expanded mobile support, and competitive comparison.
ChatGPT and virtual meeting tools cannot record in-person conversations because they require internet connectivity and don’t access device microphones. This AI note taker for in-person meetings records face-to-face conversations directly on your mobile device, works completely offline during sensitive meetings, and generates automatic transcripts with speaker identification - capabilities online-only AI chatbots and virtual meeting bots don’t have.
Record face-to-face meetings with one tap and the AI notetaker generates automatic transcripts with speaker identification. Capture in-person conversations without bots joining calls or internet required during meetings. Works entirely offline for maximum privacy and security.
Why teams use this AI note taker for in-person meetings:
- Free unlimited in-person meeting recording
- Works offline - no internet required during sensitive meetings
- Record with one tap on mobile (iOS and Android)
- AI transcribes with 96-98% accuracy automatically
- Speaker identification distinguishes between participants
- Extract action items and decisions automatically
- Upload to secure cloud only when ready
- Supports 60+ languages with automatic detection
- No bots announce recording to participants
Save 3-4 hours weekly on manual note-taking. Stay fully present in face-to-face conversations while AI captures every detail and generates organized summaries automatically.
How the In-Person Meeting Note Taker Works
Using this AI note taker for face-to-face meetings takes three simple steps:
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Start recording - Open the mobile app and tap record. Place your device in the center of the meeting space within 15 feet of participants. The system captures crystal-clear audio even in noisy conference rooms.
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Let AI transcribe - The note taker records audio locally on your device with no internet required. Advanced acoustic engineering detects speech from all directions and distinguishes between speakers automatically.
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Get organized notes - Stop recording when finished. AI processes your conversation and generates complete transcripts with speaker identification, executive summaries, action items, and key decisions highlighted.
Access notes within minutes through the secure web portal or mobile app. Share with attendees or export to Asana, Trello, Monday, or download as PDF and DOCX files.
AI Notetaker for In-Person Meetings vs Virtual Tools
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Jamie | Granola |
|---|---|---|---|---|---|
| In-person recording | Yes (mobile) | No (online only) | Mobile app only | Yes (Mac/PC local) | Yes (Mac only) |
| Works offline during meeting | Yes | No | No | Yes (local) | Partial |
| No bots announce recording | Yes | Bot joins calls | Bot joins calls | Yes | Yes |
| Free tier | Unlimited recording | 600 min/month | Limited | 7-day trial | Free (basic) |
| Speaker ID in-person | Yes (auto) | No | Yes (limited) | Yes | Limited |
| Action items extraction | Yes (auto) | Paid only | Yes | Yes | AI-enhanced |
| Mobile recording (iOS/Android) | Yes (both) | iOS only | Yes (both) | No (desktop) | iOS only |
| Commercial use free tier | Yes | No | No | No | Limited |
| Paid pricing | $19/mo annual | $16.99/mo | Varies | $24/mo | Free |
Key differences:
- vs Otter.ai: Otter.ai costs $16.99/month but focuses on virtual meetings with no offline in-person recording capability. ScreenApp at $19/month annual records face-to-face meetings directly on your mobile device (iOS and Android), works completely offline during sensitive meetings, and supports commercial use on free tier.
- vs Fireflies.ai: Fireflies.ai has varying pricing and requires bots to join virtual meetings, with limited mobile in-person support. ScreenApp at $19/month annual specializes in in-person meetings with unlimited free recording, offline processing, and no bot announcements to participants.
- vs Jamie: Jamie costs $24/month and requires Mac/PC desktop installation for local recording. ScreenApp at $19/month annual works entirely on mobile devices (iOS and Android) with no desktop required, costs $5/month less, and offers cloud sync when convenient.
- vs Granola: Granola is free but Mac-only and requires manual note-taking with AI enhancement. ScreenApp at $19/month annual offers fully automatic transcription on both iOS and Android, with speaker identification and action item extraction Jamie’s manual approach doesn’t provide.
Who Needs In-Person Meeting Note Takers
Business Executives: Participate in multiple daily face-to-face meetings while staying fully present. Record all details automatically without distraction or manual note-taking during important conversations.
Project Managers: Capture action items, decisions, and responsibilities during in-person team meetings. Automatic organization ensures clear accountability and follow-through on commitments across complex projects.
Healthcare Professionals: Document patient consultations thoroughly while maintaining eye contact and building rapport. Clinical settings require full attention on patients without paperwork interruptions.
Legal Professionals: Create detailed records of client meetings, negotiations, and consultations. Generate accurate documentation without manual note-taking distracting from critical discussions.
Educators: Capture classroom discussions and small group interactions without interrupting natural learning flow. Review conversations later to identify student insights and participation patterns.
FAQ
What is an AI notetaker for in-person meetings?
An AI notetaker for in-person meetings is a mobile app that records face-to-face conversations and automatically generates transcripts with speaker identification. Place your phone in the meeting room, tap record, and the AI captures audio, transcribes speech, identifies speakers, and extracts action items - all without internet connectivity during sensitive discussions.
What is the best AI note taker for in-person meetings?
This AI note taker works offline on mobile devices (iOS and Android), offers unlimited free recording, identifies speakers automatically, and extracts action items without bots announcing recording. Unlike virtual meeting tools like Otter or Fireflies that require internet and bots, this specializes in face-to-face meetings with local recording and offline processing.
How do I record in-person meetings with AI?
Download the mobile app (iOS or Android) and tap record. Place your device within 15 feet of meeting participants. The AI automatically captures audio, transcribes speech with 96-98% accuracy, identifies speakers, and generates organized notes with action items highlighted. Works completely offline during meetings.
Is this free for in-person meetings?
Yes, free accounts include automatic transcription, speaker identification, and AI summaries for in-person meetings. Free tier provides monthly recording minutes with no signup required to try the service.
Does this work offline?
Yes, the mobile app records and processes audio locally on your device without internet required during meetings. Upload completed notes to secure cloud storage only when ready for maximum privacy during sensitive discussions.
What’s the difference between this and virtual meeting tools?
Virtual meeting tools like Otter and Fireflies use bots that join online calls. This tool records in-person meetings directly on your mobile device without bots, working completely offline for face-to-face conversations.
How accurate is the transcription?
Transcription achieves 96-98% accuracy in standard meeting environments with clear audio. Accuracy improves with use as AI learns to recognize regular participants’ voices and industry-specific terminology.
Can I use this for client meetings?
Yes, this works for any face-to-face meeting including client meetings, consultations, and negotiations. Record locally on your device for confidential discussions without internet streaming during conversations.
Does this support multiple languages?
Yes, supports 60+ languages including English, Spanish, French, German, Japanese, and Mandarin. The system automatically detects language and applies appropriate transcription models for accurate multilingual capture.
Can I share notes with attendees?
Yes, share meeting notes with attendees using secure links or export to PDF, DOCX formats. Integration with Asana, Trello, and Monday allows automatic distribution to project management platforms.
Can AI take notes in in-person meetings automatically?
Yes. The AI note taker records audio during face-to-face meetings and automatically generates notes with speaker identification, key points, action items, and decisions extracted. No manual note-taking required - the AI handles transcription and organization while you stay focused on the conversation.
Do I need internet to use an AI note taker for in-person meetings?
No. This AI note taker works completely offline during in-person meetings. Record audio locally on your mobile device without internet connectivity. Upload completed transcripts to secure cloud storage only when ready, making it ideal for confidential discussions where internet access is restricted.
What devices does this work on?
Works on iOS and Android mobile devices for recording in-person meetings. Access web portal from any browser to review transcripts, generate summaries, and manage meeting notes. No desktop software installation required.
