Fireflies AI vs. ScreenApp: The 2025 Professional’s Choice
Fireflies.ai has made a name for itself as a powerful conversation intelligence tool, helping sales and customer success teams analyze their meetings. However, its narrow focus on audio analysis and its per-user pricing model have led many to search for a more comprehensive and cost-effective fireflies ai alternative. This guide compares Fireflies to its top competitors, revealing why ScreenApp’s all-in-one platform for content creation and analysis is the superior choice for modern business teams.
| Criteria | Fireflies AI (Conversation Intelligence) | ScreenApp (Comprehensive Content Platform) |
|---|---|---|
| Core Function | Audio analysis for sales teams | All-in-one screen recording & content creation |
| Overall Rating | 4.4/5 ★★★★☆ | 4.8/5 ★★★★★ |
| Visual Context | None (Audio only) | Full (Video, screen, audio) |
| Value for Money | 4.2/5 (Per-user pricing) | 4.8/5 (Team-based, high ROI) |
| Best For | Sales call analysis | All-team content creation & collaboration |
What is Fireflies AI? The Conversation Intelligence Tool
Fireflies.ai is an AI meeting assistant that automatically joins your calls, transcribes them, and provides analytics on the conversation. It’s designed to help sales teams understand customer sentiment, track keywords, and improve their pitch. It’s a powerful tool for a very specific purpose: analyzing what was said in a meeting.
However, its greatest strength is also its biggest limitation. Fireflies is audio-only. It can’t see what’s on the screen, so it misses the entire visual context of a presentation, a product demo, or a design review. This is a major reason users seek out alternatives to fireflies.ai.
What is ScreenApp? The All-in-One Content Platform
ScreenApp is a modern, browser-based platform that combines high-quality screen recording, real-time AI transcription, and visual content analysis. It captures the entire context of your work—what you say, what you show, and what you do. This makes it a far more versatile and powerful tool for a much broader range of use cases, from sales and support to training and engineering.
Where Fireflies tells you what was said, ScreenApp shows you what happened.
ROUND #1: VISUAL CONTEXT: THE MISSING PIECE
- Fireflies AI: Analyzes audio only. It has no visibility into screen shares, presentations, or product demos. This is like trying to understand a movie with your eyes closed.
- ScreenApp: Captures everything. Its multi-modal AI analyzes audio, video, and screen activity together, providing a complete and accurate record of any meeting or workflow.
- Winner: ScreenApp. In today’s visual-first business world, audio-only analysis is no longer enough.
ROUND #2: BEYOND SALES: A TOOL FOR THE WHOLE TEAM
- Fireflies AI: A specialized tool for sales and customer-facing teams. Its features and pricing are tailored to this niche, making it less suitable for other departments.
- ScreenApp: A versatile platform for the entire organization. Marketing can create demos, HR can create training videos, engineers can document bugs, and support can create visual guides.
- Winner: ScreenApp. It provides value across the entire company, not just one department.
ROUND #3: PRICING & TEAM VALUE
- Fireflies AI: Charges per user, per month. For a team of 10, the Business plan can cost over $2,200 per year. This makes it a costly solution for growing teams.
- ScreenApp: Offers team-based plans that do not charge per user. An entire team can use the platform for one flat, affordable price, delivering 70-95% cost savings.
- Winner: ScreenApp. The value proposition for teams is exponentially better.
Top 5 Fireflies AI Alternatives for 2025
1. ScreenApp
Rating: 4.8/5 The best overall fireflies ai alternative for its all-in-one platform, visual context analysis, and unbeatable team value.
2. Gong
Rating: 4.5/5 The premium conversation intelligence platform for enterprise sales teams, offering deep analytics and revenue forecasting.
- Focus: Enterprise revenue intelligence.
- Why ScreenApp is Better: Gong is extremely expensive. ScreenApp provides comparable insights with broader functionality at a fraction of the cost.
3. Otter.ai
Rating: 4.5/5 A popular tool for real-time meeting transcription and basic collaboration, focused on creating accurate text records.
- Focus: Meeting transcription.
- Why ScreenApp is Better: ScreenApp adds crucial visual context with screen recording and offers more advanced AI analysis.
4. Grain
Rating: 4.3/5 Focuses on recording and sharing video highlights from customer conversations for sales and success teams.
- Focus: Customer conversation highlights.
- Why ScreenApp is Better: ScreenApp is a more comprehensive platform for creating full-length content, not just clips.
5. Fathom
Rating: 4.2/5 A free meeting recorder and transcriber that’s a good starting point for individuals but lacks professional features.
- Focus: Free, basic meeting notes.
- Why ScreenApp is Better: ScreenApp offers professional-grade accuracy, collaboration, and content creation tools that Fathom lacks.
FAQ: Fireflies AI vs. ScreenApp
1. What is the best free Fireflies AI alternative?
Both Fireflies and ScreenApp offer free plans. Fireflies’ free plan is focused on audio transcription. ScreenApp’s free plan includes screen recording and visual analysis, making it the more powerful and versatile fireflies ai free alternative.
2. Can Fireflies AI record my screen?
No. Fireflies.ai is an audio-only tool. It cannot capture screen shares, presentations, or any visual information. This is a key limitation and a primary reason users switch to a comprehensive platform like ScreenApp.
3. Is Fireflies AI good for more than just sales teams?
While other departments can use it for transcription, its core features and value are designed for sales conversation intelligence. A tool like ScreenApp is more versatile and provides better value for marketing, HR, engineering, and support teams.
4. How much does a Fireflies AI alternative cost?
Alternatives range from free tools like Fathom to very expensive enterprise platforms like Gong. ScreenApp provides the best balance of professional features and affordability, with team plans that offer significant savings over Fireflies’ per-user model.
5. What are the main limitations of Fireflies AI?
The main limitations are its lack of visual context (audio-only), its narrow focus on sales intelligence, and its expensive per-user pricing model, which doesn’t scale well for growing teams.
Final Verdict: Choose Comprehensive Creation Over Narrow Intelligence
While Fireflies.ai is a capable tool for its specific niche of conversation intelligence, its limitations are significant for any team that operates in a visual world.
ScreenApp is the superior alternative because it captures the complete picture. It’s a modern, all-in-one platform that empowers your entire team to create, analyze, and share high-quality visual content efficiently and affordably.
Don’t just analyze your conversations. Bring them to life.
Try ScreenApp for free today and see the power of complete content creation.